REMOTELY MANAGED FRANKING SYSTEM(RMFS)

FRANKING MACHINE

A postal franking machine is a stamping machine intended to stamp impressions of dies of approved design on private and official postal articles in payment of postage and postal fees.

• Electronic FM is replaced with RMFM w.e.f. 16.08.2010 each machine will have a separate number in the format X123456X stands for initials of the original equipment manufacturer i.e. F for Francoty, P-Positalia , P denotes for pitney bowes
• It has a value die & license die.
• Copy of license will be sent by DO.
• A rebate of 3% will be allowed on franked value, whenever the meter is reset i.e. credit is uploaded in the machine on the value on the impression used provided that this rebate will be allowed for a minimum consumption of Rs. 5000/-.
• An additional 2% rebate will be allowed on presentation of pincode-wise sorted frank mails as per conditions prescribed by the Department of Posts. 

• Franked articles can be posted at not more than two offices. 
• Frank should be in bright red colour 
• The Frank of RMFS should be in bright blue Colour.
• Franked articles should not be posted in letter boxes, if done they will be treated as unpaid 
• Unregistered articles bearing impression of the previous date should also not be accepted 
• The license is granted by DO 
• After the license has been issued the Franking Machine User shall also deposit an advance for first setting for minimum amount of Rs. 2000/-
• In case of denial of license the Licensing authority shall refund the License Fee to the applicant within 30 working days from the date of such refusal.
• The Franking Machine User shall have to initiate the process of License Renewal at least one month in advance before the actual expiry of his Certificate of License. Failure to do so will invite an additional surcharge of Rs. 100/- that will be credited under head UCR. 
• The Franking Machine User may download the funds in multiples of Rs. 100/-.
• F. machine must be obtained by authorized firm by DG. 
• The holder must pay advance money for the amount of postage required. The holder has to pay license fee of Rs. 375/- for a period of five years. 
• License fee 75/- per year. 
• Renewal fee for the expired license is Rs.475/- 
• Minimum amount of advance payment for subsequent deposits for resetting of franking machine will be Rs. 1000/- (One thousand only) + multiple of Rs. 100/-. 
• Renew any time before 11 months from the date of expiry. 
• Unregistered articles bearing impressions of previous days shall also not be accepted. Franked article is posted on the same day or otherwise taxed. 
• Frank impressions on right top corner of address side. 
• Frank impression made in error the postage amount will be refunded after deduction of 5% on face value on surrending envelopes or wrappers within 1 month. 
• Franking machine record book in Duplicate 
• Daily Docket: Ascending meter & Descending meter, opening balance & closing balance. 
• Dispatch slip: Number of denominations of frank details of article. 
• Currently only RMFS is available 
• Digi frank plus franking machine 
• e-payment transaction against biller name DOP DIGIFRANK 
• Customer reference number is a unique number and shall be issued by the Licensing authority to the licensee of franking machine 
• SOM - Statement of mail.
• LICENSE IDENTIFIER-The License Identifier shall be the unique number of the franking machine assigned by the Original Equipment Manufacturer that shall be conveyed to the Franking Machine User separately for each machine at the time of purchase. The format of License Identifier shall be X123456 where ‘X’ shall denote the initials of the Original Equipment Manufacturer i.e. ‘N’ for Neopost, ‘P’ for Pitney Bowes and ‘F’ for Francotyp Postalia*, The next six digits shall be numeric and indicate the serial number of a machine
• Licensing Authority shall issue the Certificate of License within 10 working days from the date of receipt of Application for issue of License and shall record the detail of License issued in the ‘Register of Licenses Issued’ as per Annexure ‘E’.
• The RMFS Server would periodically dial the Department of Posts Central Resource server three times daily (0930-1000 hrs, 1330-1400 hrs and 1630-1700 hrs), on every working day and shall send report of all machines (list of License Identifiers) that would have dialed during the day, along with the details of funds downloaded. 
• The following files would invariably be exchanged in each dialing. List of Files to be Transferred from OEM's server to DoP Server :-
•   Acknowledgement file in respect of files received from DoP Server. 
•   Credit Download Files. 
•   Usage File. 
•   Remaining Fund file.
• The franking machine has to compulsorily dial the RMFS Server at least once within a specified period of 30 days either for funds credit or for inspection call if it does not have to download funds.
• If the machine is not actually being used for a period of more than three months but dialing within prescribed period regularly, the Licensing Authority will gather this information from the reports hosted by the DCR on website and will get the matter inquired into through PRI(P)/Inspector/ASPOs. Further action as called for i.e. cancellation, suspension may be taken or allow the License to continue if no malpractice is noticed.
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• If there is less postage franked on the articles presented for posting, the article will be accepted for dispatch but a detailed report indicating name of the licensee CRN and total deficit postage will be sent to licensing authority for inquiry and checking of correctness of scale of franking machine. If it is found that postage was actually under paid the deficit amount will be recovered from the franking machine user. Before accepting the article an undertaking will be obtained from the FMU that he will abide by the decision of licensing authority and amount of deficit postage will be paid within 3 days on demand from the licensing authority and if amount is not paid within prescribed period license may be cancelled in addition to action for recovery of amount due. If he refuses to give undertaking the mail should not be accepted for posting till he affixes additional postage as required.
• The register of repairs is to be preserved for 2 years from the date of last entry in it and will be open to check by the authorized officer of the Department of Post at any time. 
• An advertisement impression may also appear alongside the date stamp impression provided that:- 
• (i) It relates solely to the business or professions of the licensee in case of individual Licensee. In case of commercial Licensee he can print advertisement only for the customer for whom he is franking the mail. For the FM used by the DOP it can also print 3rd party advertisements in addition to its own advertisements.
• (ii) It is quite separate from the postal frank impressions. 
• (iii) The cost of programming of advertisement impression in the FM is met by the licensee. 
• The Franking Machine User can get approved from the licensing authority as many slogans and advertisements as he desires provided not more than one slogan or advertisement is used on one article. 

   Lets start Quiz on Remotely Managed Franking System(RMFS)

   

   Question Set:-I

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